Administrative Assistant - Operations

A Great Opportunity in a Successful and Growing Company!

Holiday Bright Lights (HBL) has been supplying holiday lighting products for over a decade.  As our company evolves each year, we still have our core beliefs of providing quality holiday lighting products – while we continue to innovate products for the future. 

HBL is looking for an Administrative Assistant – Operations who will play a key role in supporting a fast-paced office environment, ensuring smooth operations across departments. This individual must have a strong understanding of office procedures and demonstrate exceptional communication, problem-solving, and multitasking abilities.

Responsibilities:

• Create, load, and maintain item codes across systems
• Enter and upload item data and specifications into various platforms
• Process, track, and review customer orders
• Verify invoices and shipping receipts from factories
• Create and maintain detailed Excel spreadsheets and reports
• Respond to client inquiries regarding accounts or sales products
• Provide support with project management and problem resolution
• Collaborate with teams including marketing, R&D, warehouse, and customer service
• Manage and maintain both internal and external client relations
• Prepare and update key operational documents and reports
• Support special projects and handle additional duties as needed

Skills:

• Strong Knowledge of Microsoft Excel, Word, and Outlook
• Excellent interpersonal and teamwork skills
• Meticulous attention to detail
• 10-key and accurate data entry proficiency
• Basic understanding of accounting principles
• Strong organizational, critical thinking, and problem-solving skills
• Ability to manage multiple tasks and priorities efficiently
• Self-motivated with the ability to work independently
• Willingness to support different departments and wear multiple hats
• Able to travel occasionally as needed
• A proactive mindset with a willingness to contribute ideas to improve processes
• Interest/experience in lighting a plus