Administrative Assistant, Jewish Community Relations Council (JCRC)

Position Summary

The Administrative Assistant, Jewish Community Relations Council (JCRC), will provide comprehensive support to the Jewish Community Relations Council (JCRC) of the Jewish Federation of Greater Philadelphia. This role is key in coordinating tasks, managing projects, and facilitating the efficient completion of departmental assignments. The Administrative Assistant will work closely with the JCRC department team and various stakeholders within the Jewish community. The ideal candidate will be proactive, organized, and flexible, able to navigate a fast-paced environment and ensure smooth day-to-day operations of the department.

Essential Duties and Responsibilities

• Administrative Support: Provide high-level administrative support to JCRC leadership, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Project Management: Assist in the planning and execution of projects within JCRC, ensuring deadlines are met and resources are allocated effectively.
• Communication and Coordination: Serve as a point of contact for internal and external stakeholders, including coordinating with vendors, venues, and colleagues across the organization.
• Meeting Support: Prepare meeting agendas, take minutes, and track action items to ensure follow-up and completion. Provide timely updates on ongoing projects.
• Database and Reporting: Maintain and update internal databases, ensuring accurate records of meetings, projects, and key contacts. Assist in preparing reports and tracking key metrics.
• Customer Service: Handle requests and inquiries from stakeholders with professionalism and a focus on customer service, ensuring that issues are resolved efficiently.
• Special Projects: Assist in ad-hoc projects and provide administrative support to ensure the department's goals and objectives are met.

• Strong communication and interpersonal skills to interact effectively with the executive team, senior managers, donors, and community members.
• Proven customer service and negotiation skills.
• Exceptional organizational skills with a keen attention to detail and follow-through.
• Excellent written communication skills, including the ability to prepare meeting minutes, correspondence, and external communications.
• Demonstrated judgment, flexibility, and discretion in managing sensitive information.
• Ability to thrive in a fast-paced environment, adapt quickly, and learn new skills as needed.
• Proficient in MS Office Suite, Google Suite, and database management.
• Adept with office technology and standard office equipment.

Education & Training Requirements

• Minimum of 3-5 years of related administrative support experience, including working with senior-level executives or executive teams.

Work Conditions & Environment

• Hybrid work environment: ability to work remotely with the expectation of being on-site in the Philadelphia office at least twice per week.
• Attend or assist with off-site community events, as needed.

About the Organization:

Since 1901, the Jewish Federation of Greater Philadelphia has served as the hub of the region's Jewish communities, providing an infrastructure of support for Jewish people and organizations in need. Through grants, emergency funding, restricted gifts, endowments, and our partnership with the Foundation for Jewish Day Schools, we care for those in need, combat antisemitism and global crisis, and strengthen Jewish identity.

Our Mission

The Jewish Federation of Greater Philadelphia mobilizes financial and volunteer resources to address the communities' most critical priorities locally, in Israel and around the world.

Benefits

Jewish Federation of Greater Philadelphia offers a competitive compensation and benefits package, including a hybrid work schedule, medical, dental, vision, prescription drug program, life insurance, generous paid time off and 403b retirement savings program.

Commitment to Diversity

We deeply value the diversity of insight, perspective, and experience brought by people from backgrounds typically underrepresented in Jewish institutions. This includes Black, Latinx, and Asian people, Black Jews, Jews of Color, lesbian, gay, bisexual, trans, and gender non-conforming people, and people with disabilities. We also welcome applications from people of diverse religious, spiritual, and cultural backgrounds.

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