Associate Director of Graduate Recruitment and Funding, Harpur College

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Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

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We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Staff Associate (SL-4)

Salary: $62,596

Reporting to the Assistant Dean for Academic Affairs in Harpur College, the Associate Director of Graduate Recruitment and Funding oversees graduate funding operations and collaborates on recruitment initiatives across Harpur College. The Associate Director works closely with faculty, graduate directors, and staff in a dynamic environment to coordinate graduate funding processes while supporting broader recruitment efforts and program administration.

Responsibilities:

• Graduate Funding:
  • Maintain graduate funding database and monitor funding eligibility
  • Review and process all GA/TA hiring forms
  • Process tuition payments in Banner
  • Provide reports on enrollment, funding, and admissions
  • Oversee HR forms
  • Prepare departmental funding snapshots three times per year
  • Coordinate GSA donor funds
  • Issue graduate funding allocation letters with assistant and associate deans
• Recruitment and Admissions:
  • Engage in recruiting initiatives
  • Track admissions and enrollment data
  • Respond to prospective student inquiries
  • Manage 4+1 program workflow and declaration process
  • Process fee waivers and assist with travel funds
  • Participate in admissions and yield events
• Administrative Leadership:
  • Serve as a resource for graduate directors and departmental staff
  • Maintain Harpur portal graduate affairs content
  • Provide training and support for department personnel
  • Manage graduate student communications and listserv
  • Monitor budgets and process financial transactions
  • Coordinate with RF for hiring processes and tuition payments
  • Work with Human Resources, Student Accounts, ISSS, Office of Graduate Recruitment and Admissions and the Graduate School

Requirements:

• Master's degree
• 3-5 years of experience in higher education administration
• Demonstrated experience with student information systems and databases
• Excellent analytical and problem-solving skills
• Excellent written and oral communication abilities
• Proven ability to manage multiple priorities in a fast-paced environment
• Experience with budget management and financial processes

Preferred:

• Experience with graduate education administration
• Knowledge of Banner system
• Understanding of graduate funding processes and regulations
• Experience with data analysis and reporting
• Background in student recruitment or admissions

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at or via email at

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Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here .

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: or .

Application Instructions:

All applicants must apply via Interview Exchange:

Deadline for Internal Applicants: March 4, 2025

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: .